How Outsourcing And Managing Virtual Team Works

Written by Tyrone Shum Sunday, 19 June 2011 09:31

So you identified your virtual staff and you're willing to move on and prepared to encourage them start working for you full time or even if they're not working for you full time, part-time is okay. Let's get started with the first thing. First thing is to talk a bit more of what you need to do to be able to prepare them to enable them to understand specifically what they need to do. The most important point I wish to note to you is train them merely one thing first. Start out them off with one main task. Let's say such as, if you wish them to run a totally new campaign for Adwords or you want them to build a website for you, which is only one project or one task. You practice them up so they familiarize themselves and get specialized at this one task. Things I usually do is before I encourage them to start off on a project is I just take a moment, and I open up my mind mapping software. The system that I use to be able to generate a mind map is called Freemind. It is easy to download Freemind if you'll just run it on a Google search via intenet.

So you identified your virtual staff and you're willing to move on and prepared to encourage them start working for you full time or even if they're not working for you full time, part-time is okay. Let's get started with the first thing. First thing is to talk a bit more of what you need to do to be able to prepare them to enable them to understand specifically what they need to do. The most important point I wish to note to you is train them merely one thing first. Start out them off with one main task. Let's say such as, if you wish them to run a totally new campaign for Adwords or you want them to build a website for you, which is only one project or one task. You practice them up so they familiarize themselves and get specialized at this one task. Things I usually do is before I encourage them to start off on a project is I just take a moment, and I open up my mind mapping software. The system that I use to be able to generate a mind map is called Freemind. It is easy to download Freemind if you'll just run it on a Google search via intenet.

It's generally a mind mapping software that allows you to be able to layout detail by detail the path and the process or the screenflow on how you are going about keeping the project executed. When you only want to break down all the information, that's a great way to do it and use Freemind to do that. Now, if you'd like more of a structure where you just go step by step showing them a flowchart one example is, there's specific software that I also use is called Gliffy. You may download it or use it in Gliffy.com and that allows you to be able to draw arrows and boxes to be able to do a nice little flowchart of what you need to be executed.

So those are the two pieces of software that I usually use. I begin off with Freemind first, downpour my information and ideas onto the computer, see what it's going to head and exactly what I would like to do. Then, I jump straight in Gliffy and do a flowchart of exactly where the tasks of how the processes work. What I'll do is I take my flowchart and I'll build a step by step instruction of tips on how to complete the task and I begin to create the videos. The way I produce those videos is either sit in front of camera like what I'm doing like now or to start my computer where I have a little webcam and talk in front of the camera, I can do that. Or, if there's a very technical side of things, I turn on my little software called Jing. Jing project is a free software made by TechSmith which you can download from Jingproject.com.

That essentially captures five minutes of what you're doing on screen. This way, you can effortlessly show to your virtual staff or virtual assistant exactly step by step what needs to be finished and the way to go about approaching it. So, that's what i do. I create those videos and once I've created those videos, I'll upload it to the project management system. Once that's accomplished, I'll send it straight over to my virtual staff and I say, start from steps 1 to 5 and just learn doing the steps and when you've finished that, start out doing the work for me. That's how I start training my virtual staff.

It's not anything that's very hard, it merely requires a certain amount of time. But the smartest thing I can recommend you to do is to take some time out and just set these training videos out because as soon as you set them out once, they're there forever. It'll help you save amount of ample time because after you educate up your virtual staff, they can practice the new virtual staff that you hire soon after by just giving the same videos to them and they'll be able to add tips, points, etc to it. One last thing I wish to mention as well to you is make certain you get your virtual staff or virtual assistant to document precisely what they do so if they implemented a new process, or added result-oriented tips or ideas on the best way to make this approach better, make them to document it for you and upload it to project management system. Because of this, they can always refer to it.